Schedule Management

Overview

Strategic Planning and Monitoring (FIG PWD & Bristow):

In my current role as Project Support Officer at FIG, a key responsibility is to manage the programming and governance arrangements, including conducting Critical Path Analysis (CPM) for multiple capital projects. I have used CPM to identify cross-programme dependencies in our current health and education infrastructure upgrade programmes and have ensured issues such as shipping are managed jointly to minimize the risk of supplier related delays. I proactively monitor milestones and conduct variance analysis against the baseline to identify and report project slippage to the Directorate, ensuring portfolio-level schedule integrity.

During the X-Block Accommodation Renovation Project at Bristow Helicopters, I was responsible for defining the project schedule, which began with creating a detailed Work Breakdown Structure (WBS) to break the refurbishment into manageable phases (demolition, structural repair, fit-out, etc.). Task sequencing was critical to ensuring the rapid turnaround of 60+ rooms. I defined and tracked schedule KPIs using a dashboard to monitor performance and conduct continuous variance analysis, which allowed me to quickly intervene and manage risks like supply chain delays, protecting the overall project duration.

Construction and Resource Scheduling (Goodwin & FIC):

As a Construction Project Manager at Goodwin Ltd, my scheduling responsibilities were focused on Resource Leveling across a multi-site program (blocks of flats, steel-frame shop). I utilized the schedule to manage our tradesmen and machinery, ensuring resources were not overallocated or idle between different sites and client maintenance requests. I used the schedule to establish milestone definitions for client handover and conducted formal performance reviews against the schedule with subcontractors and internal teams.

At FIC, I was involved in the design stage, where I used initial Resource Estimation techniques to forecast material and labour needs for projects like the FIG-MOD Housing. I ensured the resultant schedule included sufficient contingency planning (buffer time) to account for logistical challenges inherent in the Falkland Islands environment.

External Constraints and Training Schedules (ICRISAT):

At ICRISAT, as the Research Assistant, I managed the project schedule where the agricultural seasons were the strict guide for when certain field assessments could be done. This seasonal constraint determined the fundamental Task Sequencing. More critically, the project schedule was dictated by the requirements of the donors and the time required to train local government officers in their monitoring roles. I managed this complex schedule, understanding that while strict deadlines were important, the eventual successful take-up of our tools and techniques was the ultimate milestone. I incorporated a feedback loop from the government officers to adjust training and deployment timelines, ensuring successful adoption over strict adherence to the initial plan.

Process and Control (Integral Edge):

As the GIS Project Solutions Specialist for the RWIMS deployment (Integral Edge), I managed the schedule for a $3M+ IT project. I established a change control procedure to evaluate and manage all schedule changes requested by the multi-sectoral Project Board or donors. The successful rollout depended heavily on coordinating the technical development Task Sequencing with the planning of deployment activities to different provinces and districts, ensuring the schedule met the board's funding cycles.